Switching from your overpriced PSTN phone lines to a virtual phone system might seem intimating at first, but it’s an efficient business decision you can take in just a matter of hours. We’ve compiled this VoIP wiki for business virtual phone services to help you find your way in an easy way. Our business VoIP reviews, comparisons and discount offers will help you further in picking the perfect VoIP solution for your company.
Our editors have selected the following providers as the best VoIP systems for businesses of 2025:
As one of the most popular virtual phone systems on the market, Nextiva has stayed on top of the latest trends since its launch in 2008. Consequently, the provider has consistently developed its product over the years to ensure the best possible quality and user experience.
As a result, Nextiva has developed a comprehensive solution with a 99.99% uptime guarantee. Being available on both desktop and mobile, Nextiva goes beyond its duties as a virtual phone system and integrates other advanced features into its software.
In addition to serving as a task management software and team communication solution, the platform also offers AI features designed to enhance business efficiency and user experience.
Even though Nextiva's prices are a bit high, plans can start at $17.95 per user per month with a yearly subscription and maximum amount of users available. This translates into 30% off the regular rate.
While Nextiva doesn’t offer a free trial, users can still test the platform without risk by taking advantage of its 30-day money-back guarantee. Plus, a free demo of the service is easily accessible on the website.
VoIP service Grasshopper considers that its mission is to provide a simple yet perfect phone system to help you stay accessible wherever you are. The service offers all the necessary features of any decent virtual phone system, and with its simple and easy-to-use account manager, everything can be easily customized. Additionally, the iOS and Android apps handily separate business calls and messages from personal ones. All these features, plus such rarities as inbound faxing, are available in three affordable plans. And when you learn about the other advantages, such as your personal virtual receptionist, you’ll be asking yourself why you haven’t already signed up. Grasshopper offers a limited free trial as well, allowing you to try the service without taking any chances.
With over 20 years of experience, RingCentral is known for being ahead of the curve, providing a wide range of products, including online faxing and web conferencing software. RingCentral RingEX offers unlimited domestic calling and text messages, advanced call handling and phone management features, plus desktop and mobile apps to combine everything into one polished VoIP platform. Even better, it comes with a personal AI assistant that is a game-changer for anyone needing to take calls or follow up on clients.
It’s possible to see everything for yourself with the interactive demos, but testing its features is also possible via the 14-day free trial and 30-day money-back guarantee available. To know more about what RingCentral has to offer, we recommend calling the company at +1 (888) 295-1724 for a custom quote.
As one of the leading providers of VoIP systems, 800.com offers a comprehensive suite of features designed to streamline operations and boost productivity. From customizable SMS marketing campaigns to seamless online faxing and intuitive call management options, the platform empowers businesses to communicate efficiently.
With prices starting at just $19 per month, users can also get a discount of 15% on the monthly rate by committing to a yearly subscription. Better yet, it’s possible to test out the platform completely without risk with its 30-day money-back guarantee.
Established in 2004, Ooma Office is one of the longest-standing VoIPs on the market. With over 50 business-grade features, such as unlimited extensions, CRM integration, and video conferences, users get everything they need from a virtual phone system provider in one place.
From a variety of phone number options to free unlimited calls to the U.S., Canada, Mexico, and Puerto Rico, Ooma Office does everything in its power to provide a seamless and simple user experience.
Prices start at $19.95 per user per month, and Ooma Office ensures that everyone is able to test out the software before committing to a subscription with its 30-day money-back guarantee. Plus, support is always available in the provider’s extensive knowledge base and via phone at 877-378-3796.
As the traditional office phone fades into obscurity and we embrace the future of communication, virtual phone systems such as Talkroute are at the forefront of innovation.
Since its launch in 2013, Talkroute has established itself as a reliable and effective service. With prices starting at just $19 per month, this VoIP provider is home to a clean interface and an array of highly intuitive features that allow it to stand out from the crowd. The cherry on top is that users can get a discount of up to 20% for 12 months, and can even test the platform before committing by taking advantage of its 7-day free trial.
VoIP, an acronym for Voice over Internet Protocol, is a technology that enables you to make and receive telephone calls over the internet. Business VoIP calls can be easily made over the internet with the help of dedicated virtual phone system providers. Some corporate service providers even allow you to make VoIP calls through normal telephones by making use of special adapters, which connect your telephone to the computer network.
VoIP services are becoming more and more popular in the present-day business world, as these types of phone services require less, or rather negligible, maintenance and operational overheads. This is one of the biggest advantages that your business might enjoy and is often accompanied by enhanced productivity and an overall higher level of professionalism.
Where residential virtual phone systems are more catered towards one number and one telephone, business VoIP systems can manage multiple numbers and extensions for a large number of in-house users. Residential services do not enjoy the additional features, while businesses can derive benefits from a wide variety of advanced features. On the whole, the technology is standard between both the technologies. What really separates the two are the added features, the scale and the pricing plans of the services.
VoIP works by converting the voice signals into digital packets of data, and transmits them digitally to the receivers’ end. At the receivers’ end, these signals are put through a reversal process to convert the packet data back into analog voice signals. The real time give-and-take type of transmission makes it an ideal communication system for your business, regardless of small, medium, or large-scale operations. Business VoIP service providers allow you to make calls through an analog telephone adaptor, IP phones and the easiest, computer-to-computer calls.
If you are not using VoIP services, you’re likely using good old PSTN telephone lines. PSTN lines are very capable of burning a hole in your pocket, as you would be paying for each minute you talk with the person on the other end of a phone call. VoIP services help you reduce telephone bills, and calls can be simply made with the help of the internet.
The advanced VoIP features help in projecting a more professional image of your business, especially in the eyes of your customer. For instance, your customers won’t have to hang up during the nighttime, as an automated voice will warmly attend to them, thereby projecting the right image of a large company in the mind of the customer.
Professional VoIP service providers use up-to-date technology, and can provide services to handle any amount of workload. These services also provide a good number of features like call transfer, call holding, call forwarding, and voice-to-mail transcription, thereby making the services more flexible.
VoIP calls are pretty easy to make as they only utilize a standard internet connection, and no other specific and complicated hardware equipment. Moreover, the computer user interface is quite easy to understand and operate, thereby making VoIP further very accessible.
You can keep your old landline number, while making use of VoIP services. You don’t need to invest any extra money to get VoIP services onboard, advanced VoIP systems can be established along with your existing telephone infrastructure. Almost every service provider supports phone number migration or portability, with or without a one-time/monthly charge. Various VoIP service providers like Vocalocity and RingCentral provide the facility of number portability, and can help you in setting up a VoIP system within minutes and that too, over the existing hardware.
Virtual phone systems boast a whole lot of additional beneficial features and some of the primary ones include the following:
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