High productivity isn’t a constant state, and it’s natural for workers in any profession to battle with keeping on track. Repetitive, boring, and time-consuming tasks need to be completed but often impinge on motivation and job satisfaction. However, the implementation of AI software into business processes can immediately give tired workflows the boost they desperately need.
However, there’s no denying that AI reduces time spent on mundane tasks that don’t actually need full human input. For example, some marketers automate tedious video editing tasks, and others are creating content with the help of AI.
As such, it’s safe to say that AI is improving the day-to-day activities of businesses. In other words, some AI platforms serve as personal assistants, others manage your emails, and a few record your meetings.
It’s nice to have a clean email inbox with no unread messages, but opening and sorting each one into relevant folders can be overwhelming and time-consuming. Thankfully, email organizers like SaneBox offer an easy way to remove clutter from inboxes and highlight messages that need immediate attention.
Founded in 2010, the company uses powerful AI to free inboxes from unwanted emails and spam. It does so without forcing users to download a separate program, as SaneBox can connect to one or more email addresses via its browser app.
The best part is that it’s straightforward to use, as users only need to check on SaneBox’s daily Digest reports to learn what happened in their inbox. What’s more, the company offers reasonable prices, a 30-day money-back guarantee, and a risk-free test period via a 14-day free trial.
Freshchat is a versatile customer messaging platform that enables businesses to engage with their clients easily. The software makes the most of its AI-powered chatbots to facilitate efficient customer support and management.
Users have access to a free plan that covers all the basics. Those needing more advanced features can take the platform for a test drive without spending a single dollar by taking advantage of Freshchat’s 14-day free trial. Freshchat’s affordable paid plans start at $19 per user per month, and the company offers up to 17% off monthly rates when users sign up for annual billing.
The first email was sent back in the 1970s, and the technology hasn’t stopped evolving since. Veteran platforms like GetResponse are prime examples of how email marketing has transformed over the years.
In addition to its regular email automation features, GetResponse is also a pioneer in implementing AI-powered marketing tools to streamline customer workflows more effectively.
With its numerous design templates and emails that automatically target audience segments, tailoring emails to your customers has never been more straightforward. If that wasn’t enough, GetResponse also offers a handy website and landing page builder to enhance customer conversion further.
Although GetResponse is a pricey email marketing solution, its free plan lets you use the most essential tools without paying. Testing everything the platform has to offer is also possible, considering every paid plan starts with a 30-day free trial. Additionally, monthly prices are significantly reduced if you sign up for more extended periods, such as two years.
Manychat is a comprehensive automation platform designed to streamline audience engagement across Instagram, Messenger, and WhatsApp. It allows businesses, creators, and agencies to automate responses to comments, DMs, and replies, saving time while ensuring communication is personalized. Besides offering customizable chatbots, the platform enables seamless lead collection, tailored recommendations, and automated offers, helping to drive sales and enhance customer relationships.
Manychat offers a free plan that covers all the basics, as well as scalable plans for those who require more advanced needs, starting at $15. While there are no refunds, the free version serves as a test drive for anyone who wants to get a feel of the software before committing to a paid plan.
A typical workday comes with a long list of to-dos, both on a personal and professional level. However, you don’t have to memorize or note down everything with an AI personal assistant like Todoist.
This software serves as your scheduler and reminder that plans your days ahead and automatically ticks completed tasks. It works with natural language recognition technology, meaning a prompt like ‘Coffee with Ben at 10′ creates a detailed reminder.
Todoist can connect to your calendar, inbox, and files to create to-do lists on its own. The software also works like an online project management platform since it creates and completes tasks and subtasks. These can be further categorized into projects automatically.
The best part is that Todoist is free to use, but it also comes with wallet-friendly premium subscriptions.
Often, all you need is someone to have a chat with to lift you from a productivity lull. The famous chorus from the Friends theme, “I’ll be there for you,” perfectly sums up what Pi is all about.
This completely free, browser-based, humble chatbot first lets you choose a broad topic, such as brainstorming ideas or making plans for the future. Then, the platform engages in conversation with you, answering your sentences in real time by processing what’s been said.
Pi also ‘remembers’ what the two of you have talked about before. For example, when closing a browser and reopening the chatbot’s interface later, you can continue from where you left off. At times, Pi even seems to have a personality of its own since it describes itself as much more than a chatbot but a “conversationalist”.
Whether it’s about editing existing footage or creating a video from scratch, several mundane tasks can make the process a slog. Not with Kapwing, however, a platform that automates repetitive steps with the help of AI.
In addition to regular clip customization tools like subtitling and resizing, Kapwing provides lightning-fast timeline editing. All you have to do is write a prompt to start creating a video and continue the process with additional prompts. As such, you’re effectively ‘telling’ the software what to do.
Kapwing also goes one step further by letting you monitor your team’s performance and give feedback. This makes the platform invaluable for a team that regularly makes explainer videos, social media ads, TikTok shorts, and more. Having said this, Kapwing’s limited free plan lacks most of the platform’s AI-powered tools. On the flip side, its paid subscription is affordable for teams of all sizes.
When beauty meets professionalism, an AI image generator like neural.love is born. Similar to other AI-powered productivity tools, all users have to do is input a prompt and choose a style ranging from fantasy to sci-fi, and the online platform will do the rest.
neural.love not only creates images from scratch but also effortlessly designs portraits. In addition, the software can enhance existing shots via auto-cropping, sharpening, and colorizing. Furthermore, neural.love restores damaged photos by recovering faces and finishing missing parts.
The platform can also generate your personalized avatar by analyzing your facial structure through your webcam. Finally, neural.love uses a credit system for its subscriptions, meaning that a certain amount of credits provides a set of images and portraits. Fortunately, a free trial allows you to create five images and two portraits with no strings attached.
Trying to remember the small details of a meeting can be mind-numbing, especially when Zoom fatigue kicks in. Fortunately, Fireflies can help you record, transcribe, and summarize every meeting in one straightforward platform.
Fireflies is a handy addition to any team that hosts many meetings. The software integrates with web conferencing software and virtual phone systems, ranging from Google Meet and Zoom to RingCentral and Aircall. Furthermore, Fireflies builds seamlessly into CRM platforms to log call notes for the appropriate contacts.
The software is also perfect for reviewing meetings in a team, as it provides standard feedback tools and lets you leave comments. More importantly, Fireflies can track a speaker’s talk time, identify objections, single out competitors, and more.
The cherry on top is that Fireflies is available for free forever. Better yet, its premium plans are wallet-friendly and provide extras like CRM integrations and the platform’s custom API.
Presentations are essential for showcasing your product or delivering a speech. However, for either of these to be successful, the slides must be both professional and pleasing to the eye.
Enter Decktopus, or ‘Deckto’ for short, an AI-powered presentation maker. It may take some getting used to, but the software eventually helps you create presentations smoothly and quickly after you add a title. Furthermore, it can find you relevant images and icons. Plus, the program also lets you record your voice, which is automatically embedded into a presentation.
The platform has a library of editable presentation templates with pre-designed layouts, colors, texts, fonts, and more. In addition, Decktopus is a collaborative tool, allowing you to work with your team on presentations simultaneously. For what it provides, Deckto is affordable and can be used for free with a limited set of features.
AI improves productivity in many ways, but one thing in common in all cases is automation. As such, the primary purpose of AI productivity software is to complete repetitive tasks automatically in areas such as:
AI has started to appear in basically every type of software. However, while it’s easy to assume that the technology will eradicate certain job types, there’s enough evidence to prove that AI is actually an opportunity to learn and progress.
The presence of AI chatbots and assistants means that anyone can be more organized in day-to-day affairs, and scheduling becomes much more streamlined. Moreover, AI can now effortlessly join in brainstorming sessions and may come up with valuable insights and ideas.
As such, it’s not hard to assume that the use of AI will help professionals produce more in their workdays. For all intents and purposes, AI-powered productivity tools eventually lead to innovative new ideas and a better-organized workforce.
On a final note, accepting the technology is in everyone’s best interests. In particular, companies embracing AI productivity tools are more likely to keep up with trends and customer needs, not to mention getting ahead of the competition.
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