High productivity isn’t a constant state, and it’s natural for workers in any profession to battle with keeping on track. Repetitive, boring, and time-consuming tasks need to be completed but often impinge on motivation and job satisfaction. However, the implementation of AI software into business processes can immediately give tired workflows the boost they desperately need.
However, there’s no denying that AI reduces time spent on mundane tasks that don’t actually need full human input. For example, some marketers automate tedious video editing tasks, and others are creating content with the help of AI.
As such, it’s safe to say that AI is improving the day-to-day activities of businesses. In other words, some AI platforms serve as personal assistants, others manage your emails, and a few record your meetings.
Best AI Productivity Tools of 2023
AI Assistant: Todoist
This software serves as your scheduler and reminder that plans your days ahead and automatically ticks completed tasks. It works with natural language recognition technology, meaning a prompt like ‘Coffee with Ben at 10’ creates a detailed reminder.
Todoist can connect to your calendar, inbox, and files to create to-do lists on its own. The software also works like an online project management platform since it creates and completes tasks and subtasks. These can be further categorized into projects automatically.
The best part is that Todoist is free to use, but it also comes with wallet-friendly premium subscriptions.
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Chatbot: Pi
This completely free, browser-based, humble chatbot first lets you choose a broad topic, such as brainstorming ideas or making plans for the future. Then, the platform engages in conversation with you, answering your sentences in real time by processing what’s been said.
Pi also ‘remembers’ what the two of you have talked about before. For example, when closing a browser and reopening the chatbot’s interface later, you can continue from where you left off. At times, Pi even seems to have a personality of its own since it describes itself as much more than a chatbot but a “conversationalist”.
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Content Creation: Jasper
The developers behind the platform ensure that Jasper’s knowledge base is always up to date. For example, it follows recent events and can sum up today’s news, which makes it stand out from the crowd.
Additionally, Jasper provides an abundance of templates with pre-designed tones and structures for a variety of content. The software also analyzes your writing, ensuring consistency in style and keeping you always on brand.
Jasper is also a platform for collaboration, letting users create content with team members. Although it’s rather expensive, the company offers a 7-day free trial with all its content automation features included.
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Video Creation: Kapwing
In addition to regular clip customization tools like subtitling and resizing, Kapwing provides lightning-fast timeline editing. All you have to do is write a prompt to start creating a video and continue the process with additional prompts. As such, you’re effectively ‘telling’ the software what to do.
Kapwing also goes one step further by letting you monitor your team’s performance and give feedback. This makes the platform invaluable for a team that regularly makes explainer videos, social media ads, TikTok shorts, and more. Having said this, Kapwing’s limited free plan lacks most of the platform’s AI-powered tools. On the flip side, its paid subscription is affordable for teams of all sizes.
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Image Generation: neural.love
neural.love not only creates images from scratch but also effortlessly designs portraits. In addition, the software can enhance existing shots via auto-cropping, sharpening, and colorizing. Furthermore, neural.love restores damaged photos by recovering faces and finishing missing parts.
The platform can also generate your personalized avatar by analyzing your facial structure through your webcam. Finally, neural.love uses a credit system for its subscriptions, meaning that a certain amount of credits provides a set of images and portraits. Fortunately, a free trial allows you to create five images and two portraits with no strings attached.
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Transcription and Meeting Assistant: Fireflies
Fireflies is a handy addition to any team that hosts many meetings. The software integrates with web conferencing software and virtual phone systems, ranging from Google Meet and Zoom to RingCentral and Aircall. Furthermore, Fireflies builds seamlessly into CRM platforms to log call notes for the appropriate contacts.
The software is also perfect for reviewing meetings in a team, as it provides standard feedback tools and lets you leave comments. More importantly, Fireflies can track a speaker’s talk time, identify objections, single out competitors, and more.
The cherry on top is that Fireflies is available for free forever. Better yet, its premium plans are wallet-friendly and provide extras like CRM integrations and the platform’s custom API.
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Email Writing: GetResponse
In addition to providing pre-designed newsletter templates for business and sales, among many other categories, GetResponse ensures that your customer base receives personalized marketing content. For example, the software’s GPT-powered email generator creates keyword-based content that tailors emails to your audience.
Furthermore, GetResponse offers advanced customer segmentation based not only on demographics but also on a client’s sales funnel stage. Better yet, the software’s AI dynamically updates customer segments according to client behavior.
GetResponse also comes with a website builder and landing page designer, which are handy extras to showcase your professionalism. Unfortunately, all this comes at a steep price, although this is balanced by the platform’s free plan with all the essentials included.
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Inbox Management: SaneBox
First and foremost, SaneBox is compatible with any email client, letting you import from all your inboxes. When that’s done, the software’s powerful AI separates distracting emails from relevant ones by sorting them into separate folders.
SaneBox analyzes and learns your emailing habits. For instance, if you regularly delete an email from a contact, the software recognizes this and will do the same in the future. Meanwhile, the software’s do-not-disturb mode keeps emails from landing in your inbox until you’re available.
Not even SaneBox’s outdated appearance takes away from its incredible user-friendliness. The software also comes with prices that your credit card will thank you for, and trying out SaneBox for 14 days at no cost is possible.
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Presentations: Decktopus
Enter Decktopus, or ‘Deckto’ for short, an AI-powered presentation maker. It may take some getting used to, but the software eventually helps you create presentations smoothly and quickly after you add a title. Furthermore, it can find you relevant images and icons. Plus, the program also lets you record your voice, which is automatically embedded into a presentation.
The platform has a library of editable presentation templates with pre-designed layouts, colors, texts, fonts, and more. In addition, Decktopus is a collaborative tool, allowing you to work with your team on presentations simultaneously. For what it provides, Deckto is affordable and can be used for free with a limited set of features.
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In Which Areas Can AI Improve Productivity?
AI improves productivity in many ways, but one thing in common in all cases is automation. As such, the primary purpose of AI productivity software is to complete repetitive tasks automatically in areas such as:
- Content creation: This can include the writing of blog articles, video scripts, product descriptions, and emails.
- Video and image generation and editing: With the help of AI, staying on brand through well-made clips and images becomes more straightforward.
- Personal assistance: In a fast-paced business environment, nothing is more helpful than something that checks your calendar, schedules meetings, sorts emails, and gives ideas while you brainstorm.
- Improved data analysis: AI-powered analytics can understand business data much faster than any human analyst. It’s also able to identify patterns while semi-accurately predicting customer behavior.
- Stronger data security: By analyzing a large data set, AI can identify malicious intent and zero-day vulnerabilities in areas where traditional antivirus software is no longer enough.
- Streamlined customer demand forecasting: Thanks to its machine learning capabilities, AI recognizes how a product performs. This makes it identify new trends, market risks, future customer needs, and more.
The Future of Working With AI
AI has started to appear in basically every type of software. However, while it’s easy to assume that the technology will eradicate certain job types, there’s enough evidence to prove that AI is actually an opportunity to learn and progress.
The presence of AI chatbots and assistants means that anyone can be more organized in day-to-day affairs, and scheduling becomes much more streamlined. Moreover, AI can now effortlessly join in brainstorming sessions and may come up with valuable insights and ideas.
As such, it’s not hard to assume that the use of AI will help professionals produce more in their workdays. For all intents and purposes, AI-powered productivity tools eventually lead to innovative new ideas and a better-organized workforce.
On a final note, accepting the technology is in everyone’s best interests. In particular, companies embracing AI productivity tools are more likely to keep up with trends and customer needs, not to mention getting ahead of the competition.