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Best AI Productivity Tools

Best AI Productivity Tools

Best AI Productivity Tools

High productivity isn’t a constant state, and it’s natural for workers in any profession to battle with keeping on track. Repetitive, boring, and time-consuming tasks need to be completed but often impinge on motivation and job satisfaction. However, the implementation of AI software into business processes can immediately give tired workflows the boost they desperately need.

However, there’s no denying that AI reduces time spent on mundane tasks that don’t actually need full human input. For example, some marketers automate tedious video editing tasks, and others are creating content with the help of AI.

As such, it’s safe to say that AI is improving the day-to-day activities of businesses. In other words, some AI platforms serve as personal assistants, others manage your emails, and a few record your meetings.

Best AI productivity tools of 2025

Email management
SaneBox logo
Editor's rating:
(4.5)
Powerful AI filtering
Compatible with all email clients
Free trial
Wide range of tools
Customer service
Freshchat logo
Editor's rating:
(4)
Multichannel support
Highly customizable chatbots
Built-in AI assistant
Marketing campaigns
Email marketing
GetResponse logo
Editor's rating:
(4.5)
User-friendly design
AI-powered tools
Detailed customer segmentation
Personalized marketing emails
Chat marketing
Manychat logo
Editor's rating:
(4)
AI automation
Comprehensive integrations
User-friendly app
Qualify leads
Project management
Todoist logo
Editor's rating:
(4.5)
Planner and scheduler
Automated task completion
Task categorization
Free to use
Chatbot
Chatbot: Pi logo
Editor's rating:
(4.5)
Simple to use
Suggests numerous topics
Stores conversations
Free to use
Content generation
Jasper AI logo
Editor's rating:
(4)
Fast content generator
Endless topic ideas
Covers social media content
Flexible
Video editing
Kapwing logo
Editor's rating:
(4)
Prompt-based video creation
Video editing automation
Collaboration tools
Affordable
Image generation
neural.love logo
Editor's rating:
(4.5)
Numerous image designs
Automated image and portrait creation
Photo enhancement
Image recovery tools
Meetings
Fireflies.ai logo
Editor's rating:
(4)
Meeting recording and summarizing
Automated transcriptions
Handy integrations
Speaker identification
Presentations
Decktopus logo
Editor's rating:
(4)
Quick and easy presentation creation
Adds images and icons automatically
Built-in voice recorder
Presentation templates library
Email management

SaneBox

Editor's rating:
Starting price: $2/mo
Main features
  • Powerful AI filtering
  • Compatible with all email clients
  • Free trial
  • Wide range of tools
  • Powerful AI filtering
  • Compatible with all email clients
  • Free trial
  • Wide range of tools
  • No Android app
  • Outdated interface
Summary
View summary

It’s nice to have a clean email inbox with no unread messages, but opening and sorting each one into relevant folders can be overwhelming and time-consuming. Thankfully, email organizers like SaneBox offer an easy way to remove clutter from inboxes and highlight messages that need immediate attention.

Founded in 2010, the company uses powerful AI to free inboxes from unwanted emails and spam. It does so without forcing users to download a separate program, as SaneBox can connect to one or more email addresses via its browser app.

The best part is that it’s straightforward to use, as users only need to check on SaneBox’s daily Digest reports to learn what happened in their inbox. What’s more, the company offers reasonable prices, a 30-day money-back guarantee, and a risk-free test period via a 14-day free trial.

Special offers
View offers
Exclusive $25 credit for SaneBox
Just $2 per month for SaneBox
Up to 43% off SaneBox
14-day free trial of SaneBox
30-day money-back guarantee with SaneBox
Customer service

Freshchat

Editor's rating:
Starting price: $19/user/mo
Main features
  • Multichannel support
  • Highly customizable chatbots
  • Built-in AI assistant
  • Marketing campaigns
  • Multichannel support
  • Highly customizable chatbots
  • Built-in AI assistant
  • Marketing campaigns
  • Learning curve
  • Hidden features
Summary
View summary

Freshchat is a versatile customer messaging platform that enables businesses to engage with their clients easily. The software makes the most of its AI-powered chatbots to facilitate efficient customer support and management.

Users have access to a free plan that covers all the basics. Those needing more advanced features can take the platform for a test drive without spending a single dollar by taking advantage of Freshchat’s 14-day free trial. Freshchat’s affordable paid plans start at $19 per user per month, and the company offers up to 17% off monthly rates when users sign up for annual billing.

Special offers
View offers
Up to 17% discount on Freshchat with annual billing
Free version of Freshchat
14-day free trial of Freshchat
Email marketing

GetResponse

Editor's rating:
Starting price: $13.30/mo
Main features
  • User-friendly design
  • AI-powered tools
  • Detailed customer segmentation
  • Personalized marketing emails
  • User-friendly design
  • AI-powered tools
  • Detailed customer segmentation
  • Personalized marketing emails
  • Expensive
  • Limited templates
Summary
View summary

The first email was sent back in the 1970s, and the technology hasn’t stopped evolving since. Veteran platforms like GetResponse are prime examples of how email marketing has transformed over the years.

In addition to its regular email automation features, GetResponse is also a pioneer in implementing AI-powered marketing tools to streamline customer workflows more effectively.

With its numerous design templates and emails that automatically target audience segments, tailoring emails to your customers has never been more straightforward. If that wasn’t enough, GetResponse also offers a handy website and landing page builder to enhance customer conversion further.

Although GetResponse is a pricey email marketing solution, its free plan lets you use the most essential tools without paying. Testing everything the platform has to offer is also possible, considering every paid plan starts with a 30-day free trial. Additionally, monthly prices are significantly reduced if you sign up for more extended periods, such as two years.

Special offers
View offers
30% off GetResponse
Free email marketing software with GetResponse
30-day free trial of GetResponse paid plans
Chat marketing

Manychat

Editor's rating:
Starting price: $15/mo
Main features
  • AI automation
  • Comprehensive integrations
  • User-friendly app
  • Qualify leads
  • Automated responses across platforms
  • Integration with popular business tools
  • Intuitive mobile app
  • AI-driven customer support
  • No live chat
  • No refunds
Summary
View summary

Manychat is a comprehensive automation platform designed to streamline audience engagement across Instagram, Messenger, and WhatsApp. It allows businesses, creators, and agencies to automate responses to comments, DMs, and replies, saving time while ensuring communication is personalized. Besides offering customizable chatbots, the platform enables seamless lead collection, tailored recommendations, and automated offers, helping to drive sales and enhance customer relationships.

Manychat offers a free plan that covers all the basics, as well as scalable plans for those who require more advanced needs, starting at $15. While there are no refunds, the free version serves as a test drive for anyone who wants to get a feel of the software before committing to a paid plan.

Special offers
View offers
Free automation platform with Manychat
Project management
Todoist logo

Todoist

Editor's rating:
Main features
  • Planner and scheduler
  • Automated task completion
  • Task categorization
  • Free to use
  • Planner and scheduler
  • Automated task completion
  • Task categorization
  • Free to use
  • Completed tasks sometimes disappear
  • Slow Google Chrome plugin
Summary
View summary

A typical workday comes with a long list of to-dos, both on a personal and professional level. However, you don’t have to memorize or note down everything with an AI personal assistant like Todoist.

This software serves as your scheduler and reminder that plans your days ahead and automatically ticks completed tasks. It works with natural language recognition technology, meaning a prompt like ‘Coffee with Ben at 10′ creates a detailed reminder.

Todoist can connect to your calendar, inbox, and files to create to-do lists on its own. The software also works like an online project management platform since it creates and completes tasks and subtasks. These can be further categorized into projects automatically.

The best part is that Todoist is free to use, but it also comes with wallet-friendly premium subscriptions.

Chatbot
Chatbot: Pi logo

Chatbot: Pi

Editor's rating:
Main features
  • Simple to use
  • Suggests numerous topics
  • Stores conversations
  • Free to use
  • Simple to use
  • Suggests numerous topics
  • Stores conversations
  • Free to use
  • No Android app
Summary
View summary

Often, all you need is someone to have a chat with to lift you from a productivity lull. The famous chorus from the Friends theme, “I’ll be there for you,” perfectly sums up what Pi is all about.

This completely free, browser-based, humble chatbot first lets you choose a broad topic, such as brainstorming ideas or making plans for the future. Then, the platform engages in conversation with you, answering your sentences in real time by processing what’s been said.

Pi also ‘remembers’ what the two of you have talked about before. For example, when closing a browser and reopening the chatbot’s interface later, you can continue from where you left off. At times, Pi even seems to have a personality of its own since it describes itself as much more than a chatbot but a “conversationalist”.

Content generation
Jasper AI logo

Jasper AI

Editor's rating:
Main features
  • Fast content generator
  • Endless topic ideas
  • Covers social media content
  • Flexible
  • Fast content generator
  • Endless topic ideas
  • Covers social media content
  • Flexible
  • Plagiarism detector costs extra
  • Credit-based
  • Not great for technical content
Video editing
Kapwing logo

Kapwing

Editor's rating:
Main features
  • Prompt-based video creation
  • Video editing automation
  • Collaboration tools
  • Affordable
  • Prompt-based video creation
  • Video editing automation
  • Collaboration tools
  • Affordable
  • Limited free plan
  • Long video processing times
Summary
View summary

Whether it’s about editing existing footage or creating a video from scratch, several mundane tasks can make the process a slog. Not with Kapwing, however, a platform that automates repetitive steps with the help of AI.

In addition to regular clip customization tools like subtitling and resizing, Kapwing provides lightning-fast timeline editing. All you have to do is write a prompt to start creating a video and continue the process with additional prompts. As such, you’re effectively ‘telling’ the software what to do.

Kapwing also goes one step further by letting you monitor your team’s performance and give feedback. This makes the platform invaluable for a team that regularly makes explainer videos, social media ads, TikTok shorts, and more. Having said this, Kapwing’s limited free plan lacks most of the platform’s AI-powered tools. On the flip side, its paid subscription is affordable for teams of all sizes.

Image generation
neural.love logo

neural.love

Editor's rating:
Main features
  • Numerous image designs
  • Automated image and portrait creation
  • Photo enhancement
  • Image recovery tools
  • Numerous image designs
  • Automated image and portrait creation
  • Photo enhancement
  • Image recovery tools
  • Non-adjustable image sharpening
Summary
View summary

When beauty meets professionalism, an AI image generator like neural.love is born. Similar to other AI-powered productivity tools, all users have to do is input a prompt and choose a style ranging from fantasy to sci-fi, and the online platform will do the rest.

neural.love not only creates images from scratch but also effortlessly designs portraits. In addition, the software can enhance existing shots via auto-cropping, sharpening, and colorizing. Furthermore, neural.love restores damaged photos by recovering faces and finishing missing parts.

The platform can also generate your personalized avatar by analyzing your facial structure through your webcam. Finally, neural.love uses a credit system for its subscriptions, meaning that a certain amount of credits provides a set of images and portraits. Fortunately, a free trial allows you to create five images and two portraits with no strings attached.

Meetings

Fireflies.ai

Editor's rating:
Main features
  • Meeting recording and summarizing
  • Automated transcriptions
  • Handy integrations
  • Speaker identification
  • Meeting recording and summarizing
  • Automated transcriptions
  • Handy integrations
  • Speaker identification
  • English only
  • Long login process
Summary
View summary

Trying to remember the small details of a meeting can be mind-numbing, especially when Zoom fatigue kicks in. Fortunately, Fireflies can help you record, transcribe, and summarize every meeting in one straightforward platform.

Fireflies is a handy addition to any team that hosts many meetings. The software integrates with web conferencing software and virtual phone systems, ranging from Google Meet and Zoom to RingCentral and Aircall. Furthermore, Fireflies builds seamlessly into CRM platforms to log call notes for the appropriate contacts.

The software is also perfect for reviewing meetings in a team, as it provides standard feedback tools and lets you leave comments. More importantly, Fireflies can track a speaker’s talk time, identify objections, single out competitors, and more.

The cherry on top is that Fireflies is available for free forever. Better yet, its premium plans are wallet-friendly and provide extras like CRM integrations and the platform’s custom API.

Presentations

Decktopus

Editor's rating:
Main features
  • Quick and easy presentation creation
  • Adds images and icons automatically
  • Built-in voice recorder
  • Presentation templates library
  • Quick and easy presentation creation
  • Adds images and icons automatically
  • Built-in voice recorder
  • Presentation templates library
  • Can be overwhelming
  • Limited control over design processes
Summary
View summary

Presentations are essential for showcasing your product or delivering a speech. However, for either of these to be successful, the slides must be both professional and pleasing to the eye.

Enter Decktopus, or ‘Deckto’ for short, an AI-powered presentation maker. It may take some getting used to, but the software eventually helps you create presentations smoothly and quickly after you add a title. Furthermore, it can find you relevant images and icons. Plus, the program also lets you record your voice, which is automatically embedded into a presentation.

The platform has a library of editable presentation templates with pre-designed layouts, colors, texts, fonts, and more. In addition, Decktopus is a collaborative tool, allowing you to work with your team on presentations simultaneously. For what it provides, Deckto is affordable and can be used for free with a limited set of features.

In which areas can AI improve productivity?

AI improves productivity in many ways, but one thing in common in all cases is automation. As such, the primary purpose of AI productivity software is to complete repetitive tasks automatically in areas such as:

  • Content creation: This can include the writing of blog articles, video scripts, product descriptions, and emails.
  • Video and image generation and editing: With the help of AI, staying on brand through well-made clips and images becomes more straightforward.
  • Personal assistance: In a fast-paced business environment, nothing is more helpful than something that checks your calendar, schedules meetings, sorts emails, and gives ideas while you brainstorm.
  • Improved data analysis: AI-powered analytics can understand business data much faster than any human analyst. It’s also able to identify patterns while semi-accurately predicting customer behavior.
  • Stronger data security: By analyzing a large data set, AI can identify malicious intent and zero-day vulnerabilities in areas where traditional antivirus software is no longer enough.
  • Streamlined customer demand forecasting: Thanks to its machine learning capabilities, AI recognizes how a product performs. This makes it identify new trends, market risks, future customer needs, and more.

AI Productivity

The future of working with AI

AI has started to appear in basically every type of software. However, while it’s easy to assume that the technology will eradicate certain job types, there’s enough evidence to prove that AI is actually an opportunity to learn and progress.

The presence of AI chatbots and assistants means that anyone can be more organized in day-to-day affairs, and scheduling becomes much more streamlined. Moreover, AI can now effortlessly join in brainstorming sessions and may come up with valuable insights and ideas.

As such, it’s not hard to assume that the use of AI will help professionals produce more in their workdays. For all intents and purposes, AI-powered productivity tools eventually lead to innovative new ideas and a better-organized workforce.

On a final note, accepting the technology is in everyone’s best interests. In particular, companies embracing AI productivity tools are more likely to keep up with trends and customer needs, not to mention getting ahead of the competition.

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