With more employees working from home and more clients spread throughout the world, web conferencing software has become widely popular. These platforms provide an easy way to run online meetings over the internet, where participants need only a device with video and audio capabilities and an internet connection. Besides creating the ability to have face-to-face meetings, the best web conferencing software comes with helpful tools that enable users to have efficient and collaborative sessions with one another. Those tools are also the perfect way to showcase a product to a client or provide seamless, professional customer support.
Who said running web conferences has to be complicated? What could be a very complex and time-consuming process is a piece of cake with ClickMeeting. The best part is that the company provides simplicity without restricting any features, offering all the necessary tools to host well-prepared webinars that will increase attendee engagement and lead conversion. The web conferencing software supports up to 1,000 participants, and three people can share the hosting podium together. Pricing is quite flexible: customers can select the number of attendees per session, types of web conferences required, and pay separately for extra features. It’s possible to get a 20% discount on all subscriptions by opting for a yearly billing cycle, and there’s a 7-day free trial in place.
RingCentral is a well-known and well-loved virtual phone system established over two decades ago. With the advance of technology however, video conference rooms have been quickly replacing audio conferences, and the use of phones to reach colleagues or customers has fallen off. RingCentral has been following this trend closely and had already created ways for users to integrate their VoIP with popular web conferencing software such as Zoom. Still, using two different providers at the same time not only increases costs, but also brings an extra layer of undesirable complexity. Because of this, RingCentral decided to develop RingCentral Video – web conferencing software that is fully integrated with RingCentral Office. It’s possible to get this feature from RingCentral’s Standard subscription upwards, and we highly encourage anyone interested to contact the company’s sales team through the toll-free number 888 295-1724.
Technology has shaped everything around us, including how we work. Now it’s possible for an entire business to have employees in every corner of the globe communicate as if they’re all in one office. It’s all thanks to web conferencing software like GoToMeeting, which was first released in 2004 by Boston-based company LogMeIn – also known for the VoIP service Grasshopper and other entries in the GoTo series, like GoToWebinar. GoToMeeting is known for its speed, letting you set up a meeting with just one click – saving you time whenever you want to have a quick call. The service can be accessed through its desktop apps, browsers, mobiles, or by dialing into a call from anywhere in the world. GoToMeeting offers three different tiers that will suit your needs depending on your business’s size, but you can first test the software by taking advantage of the free 14-day trial.
With the rise of working from home, web conferencing software is now a key component of many businesses. It’s important to use conferencing software that’s reliable, which is why a lot of businesses turn to tried-and-tested companies with good reputations like Microsoft. Released in 2017 to replace Skype for Business Online and to compete with Slack, Microsoft Teams aims to combine online chats, calls, and conferencing to be the ultimate tool for workplace collaboration. As part of the larger Microsoft umbrella, Teams has access to a huge number of integrations like OneNote, OneDrive, Outlook, and many more, all combining to create a comprehensive package. Users can test out the premium version of Microsoft Teams by signing up for a one-month free trial, or by signing up for Teams’ free forever version.
While the most important features change depending on the company’s needs, some should always be part of the web conferencing software provider’s package.
You should be able to run conferences as seamlessly over the internet as in person. For this reason, it’s essential that web conferencing software offers the necessary tools to enable participant collaboration, such as screen and presentation sharing, remote control, and a whiteboard.
Advanced web conferencing software comes with helpful features to allow recording the sessions for later playback. Some web conferencing platforms also come with the ability to record only a meeting’s highlights and create automatic transcripts, saving precious time for everyone attending the web conference.
Cyber crime is on the rise, and web conferencing platforms are one of the top targets. Consequently, it’s essential to find a provider that has in place all the necessary security measures to safeguard your web conferences.
It’s no secret that employees struggle with the number of platforms they use on a daily basis. Finding a solution that integrates with the services already in place is vital to enable users to use the software seamlessly from the get-go. One example of this is the ability to schedule and start meetings with one click from the user’s email or live chat.
In its essence, web conferencing is just a communications channel that enables people to speak and see each other no matter what the distance is between them. Therefore, the sky’s the limit when it comes to the purposes web conferencing software can be used for.
Typically, organizations use web conferencing software for two main reasons: to enable employees to run meetings with each other regardless of whether they’re working from home or in different hubs, and to speak with customers without leaving the office.
For internal communication, web conferencing software enables colleagues to have meetings just as they would in person. This means that participants can take advantage of web conferencing platforms to make presentations, work together on a file, or have discussions regarding an important topic. For external communication, web conferencing software is the perfect way to demo the company’s services, provide one-on-one training, discuss contract terms, and more.
It’s also important to note that web conferencing software can (and should) be usable from all types of devices. While the most common way to run meetings is through a computer, there’s also the possibility of joining online meetings through a mobile or a conference phone. Especially when dealing with customers, it’s also essential to find web conferencing software that can be used without the need for installation, offering the option to join meetings through a browser instead.
Most web conferencing software providers offer the use of their services completely for free. Although a bit limited, these free plans still enable users to run meetings over the internet and take advantage of basic features such as screen sharing, live chat, and HD video. Web conferencing software providers usually limit the number of participants and time per session instead. For example, paid plans offer the possibility of having meetings running 24/7, while the free plan restricts them to around half an hour. Moreover, advanced functions such as third-party integrations, the admin dashboard, and meeting recording can only be found in the paid subscriptions.
Preparation is key for everything in life, including finding the best web conferencing for you or your company. It’s essential to sit down and understand which main features you’re looking for beforehand. A good exercise is to think about the reasons you want to use such a platform.
Going for the top providers may be enticing. However, there are many hidden gems out there that may offer all the necessary features for a lower price. We recommend doing thorough research by reading reviews and comparisons to find the most appealing provider on the market.
Once you’ve narrowed down your options, it’s time to test the services for yourself. Most companies offer either a limited free plan or a free trial so you can see if the software works as well as expected.
When you’ve chosen the platform, always look for ways to get a discount since web conferencing software providers usually offer a way to save money.
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