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Best Online Project Management Software

Best Online Project Management Software

By Richárd Z.Richárd Z. — Verified by Saskia H.Saskia H. — Last updated: August 4, 2024 — (0)

The biggest monuments in history couldn’t have been built without effective project management. They all required a clear goal, spotless organization, and people knowing their roles. These iconic landmarks are still standing today, and so will your business if you manage your projects thoughtfully.

By introducing online project management software into your team, projects will be clearly laid out, deadlines more difficult to miss, and each team member will know what they’re supposed to do. Throughout our website, you’ll find comprehensive reviews on the best online project managers, advice on how to try out each software at zero cost, and the greatest discounts available.

monday.com logo
Editor's rating:
(4)
Reliable
Automation tools
Helicopter view
Variety of third-party integrations
Jira Software logo
Editor's rating:
(4)
Free plan for up to 10 users
Various project templates
Countless integrations
Seamless automation
ClickUp logo
Editor's rating:
(4.5)
Comprehensive software
Extensive customization
Built-in chat
24/7 customer support
monday.com
monday.com
Editor's rating:
Reviews
  • Reliable
  • Automation tools
  • Helicopter view
  • Variety of third-party integrations
  • Free-forever plan
  • Long learning curve
  • No budgeting options
  • Limited collaboration tools
Starting price: $8/user/mo Visit monday.com
Video overview
Offers
Up to 20% off monday.com
Free online project management app with monday.com
14-day free trial on all monday.com plans
30-day money-back guarantee with monday.com
ClickUp
ClickUp
Editor's rating:
Reviews
  • Comprehensive software
  • Extensive customization
  • Built-in chat
  • 24/7 customer support
  • Intuitive mobile app
  • Lacks invoicing tools
  • Can be overwhelming
Starting price: $5/user/mo Visit ClickUp
Video overview
Offers
Just $5 per month per user for ClickUp Unlimited
Free project management software with ClickUp
30-day risk-free account with ClickUp
Jira Software
Jira Software
Editor's rating:
Reviews
  • Free plan for up to 10 users
  • Various project templates
  • Countless integrations
  • Seamless automation
  • Detailed real-time reporting
  • Complex layout and terminology
  • Pricing structure
  • No budgeting and invoicing
Starting price: $7.75/user/mo Visit Jira Software
Video overview
Offers
Up to 16% off Jira Software
User-based discounts for Jira Software
Free online project manager with Jira Software
Up to 30 days free trial for Jira Software
30-day money-back guarantee with Jira Software

Benefits of project management

A company’s success heavily depends on how organized it is. A clear set of goals motivates people, which results in a happier and more productive team. With effective project management, team members always know which tasks are designated to them and are able to manage their own time.

It also enhances team communication. By mapping out everything at the beginning of each project, everyone is on the same page regarding deadlines, who is doing what, and the overall project stage. This also eliminates any confusion, making sure all project actors have the necessary information to deliver what they need on time.

Effective project management helps getting a holistic view of the full project, as well. This way, it’s much easier for project managers to prioritize resources, make and communicate changes on ongoing projects, and ensure everything is on track. This way, projects not only become more efficient but there’s also a lower risk of failing.

Project management best practices

In order to reap all the benefits of project management, it’s essential to do it correctly. Laying out all stages and getting a clear view of everything that is happening is great, but if this is used to micromanage people, it can actually backfire. However, there’s more to effective project management than giving power to the project members:

  • Write a clear project brief: Establish the project scope, objectives, and budget in a clear way for everyone to understand.
  • Have a kickoff meeting: Officially start the project with a kickoff meeting with all the stakeholders to align the objectives and interests of everyone involved.
  • Communicate consistently: Keep all project actors updated throughout the project’s lifecycle to mitigate miscommunications or confusion.
  • Create a resource plan: Have an overview of all the available resources and where they’re being allocated to.
  • Establish a risk response team: Prepare contingency plans for any risks that the project may face and have a dedicated team to handle them in case they happen.
  • Be ready for changes: Make sure that the project is open to some flexibility. In most scenarios, changes will happen, and you need to avoid scope creep.
  • Document everything: Ensure everyone is properly logging every step and decision of the project so it’s easy to bring someone up to speed. However, be careful not to lose sight of the actual project objective.
  • Track constantly: Measure KPIs, manage variances and risks, and check scope creep frequently to ensure the project is on the right path to be delivered on time and with high quality.

How project management software helps businesses

It can be overwhelming to think about all these techniques, but online project management software is extremely helpful in managing projects efficiently. For starters, it provides a shared dashboard that everyone can access, making it way easier to communicate all major project updates to all stakeholders.

More than that, online project managers also improve the way to provide feedback and log updates on specific stages and tasks of a project. Even better, these logs stay there for years to come, which is a huge improvement compared to going through countless emails when trying to find a specific decision.

 

Tracking project deadlines and KPIs is also made easier with project management software. Instead of constantly updating spreadsheets and presentations, these platforms usually bundle all information together in easy-to-read reports. Plus, it’s possible to see the project evolution in different views with just a few clicks.

Finally, all the automation possibilities that come with online project management apps save a lot of time on menial tasks and make every project fool-proof. From changing projects’ status when an important deadline is coming to assigning project roles at a click of a button, automation makes project managers’ lives much easier.

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