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Best Remote Team Management Software

Best Remote Team Management Software

By Daniel C. Daniel C. Verified by Richard C. Richard C. Last updated: July 22, 2024 (0)
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Best remote team management software

Whether it’s by necessity or by choice, many companies are switching from overpriced offices to remote working. It’s easy to understand why – not only do companies save a lot on office costs and equipment, but employees are also able to live happier and more productive lives. However, setting up a remote business has its fair share of challenges and one of the most important to tackle is how to properly manage remote teams. To do this, it’s essential that managers have all the necessary tools in place. Fortunately, we live in an age where there’s a piece of software for everything, and you can run your business from the comfort of your home the same way you would at your office desk.

The challenges of remote working

Although remote working offers many benefits, these are only achievable if you’re able to overcome its challenges. From ensuring good team coordination to tracking project progression and employee productivity, there’s a lot of work to be done. Fortunately, remote working solutions offer even more benefits than working in an office.

When you’re working as a team in an office, miscommunication is commonplace. Imagine a few coworkers discussing a project and making decisions while having lunch together. Soon you have the rest of the team completely out of the loop, which can set the project back. However, when you have a remote team management platform in place that allows for easy group communication and is backed up with the correct workplace policies, everyone will always be on the same page.

 

Another important aspect to keep in mind is employee motivation. Indeed, remote working offers a better work-life balance, but only if people know how to switch off at the end of the day. Unfortunately, many remote workers fall into the trap of working overtime, which can quickly lead to burnout. Simultaneously, you also need to be aware that working from home can be lonely for some, especially those living alone. So, it’s vital that you have strict policies regarding workload management and remote team building.

Recommended remote team management software

Managing a remote team is hard but having the right software for the job helps tremendously. Here are the main platforms you should consider for a smooth remote working experience:

Microsoft Teams
Team communication: Microsoft Teams
Editor's rating:
Reviews
  • Large number of integrations
  • Reliable video calls
  • Quick, sharable recordings
  • Outstanding browser client
  • Free forever version
  • No end-to-end encryption
  • Not possible to record on mobile
Starting price: $5/mo Visit Microsoft Teams
Screenshots
Offers
20% off Microsoft Teams
Podio
Work management: Podio
Editor's rating:
Reviews
Starting price: $8/emp/mo
Screenshots
Zenefits
Digital payroll: Zenefits
Editor's rating:
Reviews
  • Large number of integrations
  • Feature-filled apps
  • Useful for businesses of any size
  • International employees included
  • No 24/7 support
  • Payroll only sold as an add-on
Starting price: $8/mo Visit Zenefits
Screenshots
Offers
Up to 29% on your Zenefits subscription
Free 14-day trial of Zenefits
Keeper
Team password security: Keeper
Editor's rating:
Reviews
  • Robust security
  • Wide range of platform support
  • Affordable
  • Great customer support
  • Easy to navigate
  • Limited free plan
  • Dark web monitoring costs extra
  • No custom categorization
Starting price: $0.87/user/mo Visit Keeper
Video overview
Offers
50% off Keeper for Best Reviews readers
Up to 30% discount on Keeper Business
50% off Keeper for students
30% discount for military and medical personal
50% discount for 1-year subscriptions and add-ons
Free mobile password manager with Keeper
30-day free trial of Keeper
Free dark web scans with Keeper
Free encrypted message app with Keeper
Free secure password generator with Keeper
RingCentral
Internal communication: RingCentral
Editor's rating:
Reviews
  • Versatile, advanced call handling features
  • Huge number of integrations
  • Unlimited domestic calls and texts
  • Extensive analytics
  • 14-day free trial
  • Steep learning curve
Starting price: $20/user/mo Visit RingCentral
Video overview
Offers
Up to 33% off RingCentral subscriptions
14-day free trial of RingCentral
30-day money-back guarantee with RingCentral
Full product demo of RingCentral
Trainual
Onboarding and training: Trainual
Editor's rating:
Reviews
  • Easy to use
  • Extensive customer support
  • Ideal for onboarding
  • Helps create autonomous employees
  • Free trial of top-tier plan
  • Slightly expensive
  • Overcomplicated terminology
Starting price: $49/mo Visit Trainual
Video overview
Offers
20% off Trainual with annual plan
$100 discount on Trainual
7-day free trial of Trainual
Oyster
International recruitment: Oyster
Editor's rating:
Reviews
  • Simplifies global onboarding
  • Free training opportunities
  • Responsive customer support
  • Logical user interface
  • Helpful HR tools
  • No mobile app
  • Limited video tutorials
  • Pricey
Starting price: $29/contractor/mo Visit Oyster
Screenshots
Offers
30% off Oyster for nonprofits and b corporations
Discount of up to 10% on Oyster services
Free courses and hr tools with Oyster
Free demo of Oyster paid features
Free refugee hiring and onboarding with Oyster
Free onboarding for nonprofits and b corporations with Oyster

Tips for managing remote workers

Many of the challenges remote teams face can be solved with one solution: effective communication. Team management software will help you track project development, as it automatically updates everyone involved in a specific project about task completion and any feedback given.

Although a tracking solution can help managers make sure employees are working their set number of hours, it’s better to focus more on outcomes than activity. A good thing about working remotely is that employees can work when they’re most productive, regardless of whether they’re a morning person or a night owl. Micromanagement never leads to a productive team, but it can have even worse consequences when working in a remote setting. So, if the employee is doing a good job and meeting deadlines, you don’t need to worry.

Keeping remote employees motivated isn’t as simple, though. For instance, loneliness has a huge impact on how people feel and how productive they are. Consequently, encourage remote social interactions, such as organizing regular online meetings to talk about things unrelated to work or have a group chat to share silly gifs and cute pet pictures.

Additional advice for remote team management

Communication is indeed essential to effectively manage a remote team. But it isn’t enough. Going remote impacts most business processes, and you need to provide the necessary tools that allow employees to continue working at full speed. That’s why it’s necessary to have an online document sharing platform in place, strict policies regarding online security, and software to improve your team’s productivity.

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