Remote working has been steadily increasing over the years, but it exploded in 2020. As a result, many businesses have discovered that having employees work from home can be more beneficial than detrimental. Workers have a better work-life balance, as they don’t need to spend hours commuting, while companies save on office rent and equipment. However, companies do face some new challenges due to the nature of remote working. Employers need to make sure their workers don’t feel lonely and isolated, while at the same time providing the necessary tools to guarantee productivity, even when everyone works on their own schedule. Although finding the best remote office software isn’t a simple task, we’re here to help.
Transitioning To a Remote Office Environment
Transitioning from an onsite operation to a remote office environment isn’t easy, and there are many factors you need to consider. One of the most important issues you’ll face is maintaining a smooth communication flow, especially if your employees work different hours due to schedule flexibility or different time zones.
Another issue is that employees may find it more difficult to access the company’s network. This also means they’ll have a harder time working on documents together, as sitting side by side in a meeting room is no longer an option. On top of that, since employees can’t get up and ask a coworker a few questions, it’s important to make sure everyone is on the same page for effective project management. All of this impacts workflow and productivity, and you’ll need to find a solution for this challenge quickly.
Last but not least, you need to think about online security. Because employees will be using the internet to access all information, it’s vital that everyone understands how important cybersecurity is. Despite these issues, it’s still beneficial for companies to go remote, as most problems can be solved by using appropriate software.
Recommended Software for Remote Office
When getting software for a remote office, you want to get the best of the best – your business can’t stop because of the platform you’re using, after all. From communication to project management, every business aspect will need a specific platform. Fortunately, there are plenty of solutions on the market that offer advanced features at an affordable price.
Cloud Faxing: MetroFax
Web Conferencing Software: GoToMeeting
Mailing Letters Online: SwitchMail
Graphic Design: Penji
Password Manager: 1Password Business
Office Suite: Microsoft 365
Electronic Signature Software: signNow
VPN Service: IPVanish
Benefits of Remote Working
Companies highly benefit from having their employees working from the comfort of their homes. Of course, one of the main advantages of going remote is that job seekers will have a higher interest in your job offers and you’ll have far more applications. Additionally, since people can work from anywhere in the world, there’s a much wider talent pool to choose from.
On the other hand, remote companies save money on all types of costs associated with onsite operations, such as office rent, travel reimbursement, furniture, and equipment. The best part is that since employees are happier with an improved work-life balance, remote companies see productivity and employee retention increase. In short, the advantages more than make up for the drawbacks, especially when the latter can be easily solved with the appropriate tools and setting up the right remote work policies.
Setting up a Home Office for Remote Work
Since every remote company operates differently, its challenges are also unique. That's why it's essential to understand what type of software you're going to need when setting up a home office. From reducing your paper use to creating virtual offices and running efficient marketing campaigns at affordable prices, there's a piece of software for everything. So, regardless of the problem your remote business might be facing, know there's always a solution out there.