Accountants have an enormous responsibility on their shoulders. After all, they must ensure that everyone gets paid, whether it’s employees or partners. Therefore, they need a solution that takes the stress out of their role.
Electronic signature software does just this. It cuts document turnaround time with templates, meaning that accounting processes are finalized much sooner. Business-wise, this also means that deals are closed faster due to less back-and-forth, as there’s no need to print documents and find their recipients one by one. In short, accountants no longer have to swim in paperwork as e-signatures ensure a paperless environment.
However, choosing between providers can be challenging as they tend to offer similar features. As such, when weighing up your options, it’s important to consider a few factors. These include the safety of the software, whether it meets your specific requirements, and whether it can be seamlessly integrated into preexisting accounting systems.
To sign or not to sign? That’s the question that runs through everyone’s mind when presented with a contract. This is usually because there’s not enough time to read it through.
Moreover, traditional wet signatures can be easily forged. Thankfully, this is impossible with electronic signature software like signNow, as all of the software’s customizable signatures are legally binding, where a number of compliances protect documents from signature forgeries.
Furthermore, the company provides robust malware security for any uploaded document and lets users define the authentication methods for signers. The multiple integrations signNow supports elevate the experience to the next level.
All this is offered for reasonable prices, starting at $8 a month per user, and subscriptions always kick off with a 7-day free trial.
Creating official forms and tracking down the required signatures is one of those time-consuming activities that businesses could do without. However, if you ditch wet signatures and start using e-signature software, this doesn’t have to be the case. This technology is fast and secure, and most companies provide free forms and templates, removing the task of creating them from scratch.
PandaDoc is a popular choice among e-signers, as it provides document editing tools alongside electronic signature options. Moreover, contact management is a piece of cake with the platform, as it’s possible to request signatures from multiple signers and save recipients’ contact details.
The software provides the means to get legally binding e-signatures and secures documents with various methods, such as two-factor authentication (2FA). What’s appealing for newcomers is that PandaDoc can be used free of charge, letting users experience the platform with no strings attached. If that’s not enough, all paid subscriptions can be tried out for free for 14 days.
From PDF to photo editing, Adobe seems to have a solution for everything. Adobe Acrobat Sign is the company’s take on electronic signature software, and it’s one of the most feature-packed platforms in the industry.
In addition to offering the means to create legally binding e-signatures, Adobe Acrobat Sign also showcases long years of experience in PDF editing with its comprehensive document customization tools. The software’s advanced signature placeholders, such as payment collection fields, are particularly noteworthy.
The platform also helps both individuals and companies with various reusable contract templates. Adobe Acrobat Sign even has a couple of pre-made business form templates, such as W-9 documents.
The e-signature software is secure, too, protecting its users by enforcing strong passwords and offering knowledge-based authentication. The cherry on top is Adobe Acrobat Sign's free trial and fair prices, which start at $12.29 a month.
Financial tasks are not to be taken lightly, so accountants must make sure that everything is legally sound. As such, an e-signature platform must be legally binding above all else. Fortunately, documents signed with e-signatures are admissible in court, so this isn’t something you need to check when choosing a provider.
Furthermore, the chosen e-signature platform should come with various document customization options. It must also include advanced signature fields, like one-click payment collection. Failing this, users should be able to enter payment details via text boxes and dropdown menus.
Another essential feature is custom branding, so watermarks can be applied to any document. What’s also vital is that the e-signature platform smoothly integrates with other programs. In particular, it should support software related to accounting, such as payment processing platforms.
Finally, the best electronic signature software is simple to use. It can be off-putting if the program is overwhelming, so its dashboard should be logically designed and the tools easy to find.
E-signature providers take several steps to ensure data safety. For instance, they must adhere to countless regulations, such as the e-signature acts ESIGN, UETA, and eIDAS, as well as the privacy regulations of the IRS and the GDPR.
Many electronic signature providers also comply with additional regulations, such as HIPAA, Soc 2 Type II, and PCI DSS. Fundamentally, e-signature software protects users with robust security so that both business data and sensitive documents remain safe.
Security measures include two-factor authentication, which is usually used to block unidentified users from accessing accounts and to authenticate recipients. Other means of verification include passwords, knowledge-based verification, and biometric authentication. Additionally, documents leave audit trails, which reveal who opened and signed them.
A trustworthy electronic signature platform also protects individual documents and folders with passwords. In other words, a single document can be secured with two passwords: one for the folder and another for the file itself.
Using an electronic signature program is another step towards a paperless office. By ditching printing, you save money and put a stop to the endless piles of accounting documents. When making this switch to online software, consider implementing accounting and CRM platforms to truly streamline processes.
Another no-brainer is the need for a consistent project management system that lets you keep up with and prioritize deadlines. Although this may seem daunting at first, an online project management platform can be a game-changer, especially if it also offers budgeting and invoicing tools.
What’s also important is team training. Make sure that everyone is up to date with the latest software developments, be it accounting or e-signature platforms. By taking this step, delays are minimized, and the accounting process is much more accurate since there are fewer mistakes to correct.
The Best Reviews team researches and tests all products first-hand. We've been reviewing products and services since 2012 and are proud to only publish human-created content.
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