Traveling With VoIP: Bringing the Phone System in Your Luggage

But even if this feature does give users virtually unlimited freedom, there are still various factors that to be taken into consideration in order to place and receive phone calls as if you were sitting behind the desk at the workplace.

Tips for using VoIP on the go effectively

Call forwarding

One of the most basic features of any VoIP system, call forwarding is the easiest way to stay connected to the phone system while being away. Although this feature can be activated manually, cloud phone systems are actually capable of automatically forwarding the call by calling a set of phone numbers in a sequential or simultaneous order, even connecting to the first person to accept the call. In addition to that, there is the option to direct calls to voicemail, but this function should only be activated under particular circumstances, such as when going on holiday.

Note, however, that call forwarding is far from perfect, since it’s only good for receiving calls from another phone number, not to mention it may easily become a burden since international roaming fees are applicable to inbound calls, too.

International numbers and international plans

The proper internet connection

Admittedly, using the U.S. mobile network isn’t a big deal – especially if areas are well covered by cell towers – but things really need to be reconsidered when accessing the internet through unprotected wireless networks, which is typically the case when travelling abroad. Public Wi-Fi networks are often used to save on mobile internet plans and are known for being a playground for hackers, yet using the internet on a foreign mobile network could easily deplete data plans in seconds and ultimately resist you to using the phone system within range of a Wi-Fi connection.

However, the solutions to these problems are simpler than you think. With regards to the roaming issue, there are special mobile data plans intended for use abroad, but there is also the option to purchase a prepaid SIM card with mobile internet access in the country being visited. And as for accessing public Wi-Fi, it’s always best to opt for a VPN that masks your internet traffic.

Softphones and VoIP apps

Headphones

Despite being superior to traditional phone services, not even VoIP can help out if you happen to be on a noisy street or are trying to make a call from a device that doesn’t even have built-in microphones and speakers.

This, however, is something that can be easily prevented with headsets, many of which are manufactured in a way to be ideal for travelers. Whether that is a simple in-ear headset for smartphones or a foldable lightweight model with a microphone that’s intended for computer softphones, such headphones are perfectly capable of cancelling out external noises while also making calls more private and comfortable.