Migrating Your QuickBooks Online

Don’t be sad, this is a good thing: cloud-based accounting solutions are better because not only do you get software with the same features, but unlike the desktop version, your data will not occupy valuable space on your hard drives, plus you can access your new solution anytime, anywhere. Furthermore, you don’t have to choose QuickBooks Online, because there are plenty of equally good or even better online accounting solutions waiting for you to become their newest user.

Option no. 1: from quick books to quick books

1. After you have created your QuickBooks Online profile, you have to open QuickBooks Desktop Pro/Enterprise/for Mac, select Company and find the option “Export Company File to QuickBooks Online”. Click on it and then go to QuickBooks Online and log into your account.
2. You will see an optional screen if you have inventory: click on Yes and select a date. If you don’t have an inventory, however, another screen appears asking you to replace the existing QuickBooks Online company with that from the QuickBooks desktop version. Click on Continue and just let QuickBooks do the rest for you, after which you will be notified via email.
3. Once you are done, sign in to QuickBooks Online alongside your QuickBooks desktop version and compare the Profit and Loss and your Balance Sheet reports to ensure that your data was transferred correctly.

However, there are some data that cannot be converted into QuickBooks Online, such as transactions with three different types of currencies, reconciliation reports and sales orders; these data have to be entered manually. Furthermore, you 1) have to be a user with Administrator status 2) import data from desktop versions released in 2015 or thereafter and 3) you can do the migration within 60 days from creating your QuickBooks Online account.

Option no. 2: trying something new