Faxing might not be as common as before, but it’s not going anywhere. Although email, text, and instant messages are faster and more convenient ways of communication, faxing is still necessary for businesses of all sizes due to legal reasons. However, that doesn’t mean you still need to invest in a heavy, paper-consuming fax machine. Like almost everything, technology has brought faxing to the cloud, making it as simple as sending an email.
There are plenty of excellent online faxing services out there, but why have yet another platform to worry about when you can easily get a virtual phone system with online faxing capabilities?
Although the idea of faxing is tied together to bulky fax machines, this is no longer true. Nowadays, everyone can send faxes via the internet by using an online fax service or a VoIP solution with faxing capabilities.
Cloud phone systems are able to receive faxes by converting incoming faxes to email format. Meanwhile, providers who offer online faxing allow you to send faxes via their platform or email. All you need to do is upload the PDF of the document you want to fax, add a cover page, and insert the email or fax machine number you want to send the fax to.
If you own a fax machine and want to keep it, you can still fax with the device via VoIP. However, keep in mind that the fax machine needs to be connected to the internet. Newer models usually support VoIP natively, but you’ll need to get a fax bridge if you have an analog fax machine.
As one of the most popular virtual phone systems on the market, Nextiva has stayed on top of the latest trends since its launch in 2008. Consequently, the provider has consistently developed its product over the years to ensure the best possible quality and user experience.
As a result, Nextiva has developed a comprehensive solution with a 99.99% uptime guarantee. Being available on both desktop and mobile, Nextiva goes beyond its duties as a virtual phone system and integrates other advanced features into its software.
In addition to serving as a task management software and team communication solution, the platform also offers AI features designed to enhance business efficiency and user experience.
Even though Nextiva’s prices are a bit high, plans can start at $17.95 per user per month with a yearly subscription and maximum amount of users available. This translates into 30% off the regular rate.
While Nextiva doesn’t offer a free trial, users can still test the platform without risk by taking advantage of its 30-day money-back guarantee. Plus, a free demo of the service is easily accessible on the website.
With over 20 years of experience, RingCentral is known for being ahead of the curve, providing a wide range of products, including online faxing and web conferencing software. RingCentral RingEX offers unlimited domestic calling and text messages, advanced call handling and phone management features, plus desktop and mobile apps to combine everything into one polished VoIP platform. Even better, it comes with a personal AI assistant that is a game-changer for anyone needing to take calls or follow up on clients.
It’s possible to see everything for yourself with the interactive demos, but testing its features is also possible via the 14-day free trial and 30-day money-back guarantee available. To know more about what RingCentral has to offer, we recommend calling the company at +1 (888) 295-1724 for a custom quote.
Established in 2004, Ooma Office is one of the longest-standing VoIPs on the market. With over 50 business-grade features, such as unlimited extensions, CRM integration, and video conferences, users get everything they need from a virtual phone system provider in one place.
From a variety of phone number options to free unlimited calls to the U.S., Canada, Mexico, and Puerto Rico, Ooma Office does everything in its power to provide a seamless and simple user experience.
Prices start at $19.95 per user per month, and Ooma Office ensures that everyone is able to test out the software before committing to a subscription with its 30-day money-back guarantee. Plus, support is always available in the provider’s extensive knowledge base and via phone at 877-378-3796.
VoIP faxing is much more user-friendly than traditional faxing. But that’s just one of the many benefits of online faxing:
The way to fax over VoIP will slightly depend on the provider you’re using. Still, in general, it should always follow the following process:
Log into the customer portal (either online, on the desktop program, or on the mobile app).
Go to the faxing section of the software.
Click on ‘send a fax’.
Fax numbers also depend on the VoIP provider you subscribe to. Still, in general, most business VoIP solutions that offer unlimited faxing also provide an associated fax number for each user added to the plan.
It’s also possible to have a dedicated fax number for the entire company. In this case, you either get a new fax number (local or toll-free) from the provider or keep your existing one by porting your current fax number.
Some companies provide free porting and free phone numbers. Others may ask you for a monthly fee for the fax number and a one-time fee for the porting. Although not ideal, fax numbers usually cost around $5 per month, and number porting costs $30. So, you can be reassured that having separate fax and phone numbers won’t break the bank.
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