Before the age of the internet you had to create new invoices each time either from scratch or from a template, enter all data manually twice – once in the invoice and once in your accounts. Then you had to print the invoice, send it to the client, wait for the client to transfer the money to your bank account and then repeat the whole process again. Who wants that? Believe it or not, there are still some business owners who prefer the old method.
If you are such a business owner, we wrote this article about all the benefits of invoicing software and the more rich online accounting solutions just for you. Go online and we guarantee that you will never worry about pesky invoicing anymore!
The first thing about invoicing software is that invoices are generated automatically, meaning that you have to enter your data once and the software not only organizes everything in a professional manner, but it memorizes that data too. Thus next time you create a similar invoice, everything will be at its place even before you start typing. Or better yet, you can create recurring invoices: you just need to set a time and the invoice is automatically sent to your customer.
Modern invoices are sent via email, which becomes especially handy if your software has a tracking system feature allowing you to know the status of your invoice and preventing your client from not paying you. Speaking of payments, you can set automated reminders that are sent to your clients when the payment date is due. Moreover, as an extra feature, you can add quick payment buttons to your invoices, allowing your clients to pay instantly with their credit/debit cards and/or PayPal.
You are out of your office, but you just made business with a client? Invoicing software, and especially online accounting solutions, are available through mobile websites and apps as well, so you can easily draft a new invoice within minutes and send it to your client right away. And remember: if the fast payment option is allowed, your client can immediately pay you while you two are having a nice coffee.
Most invoicing software are capable of many things such as recording expenses and creating quotes. Quotes can be drafted and sent the same way as invoices and if your client accepts them, they can be turned into full-fledged invoices with a few clicks. If you need to invoice expenses as well, you can do that by capturing receipts with your phone or by attaching those documents to the invoices.
Whether you are using separate software integrated into an accounting solution or you send your invoices directly from the accounting software, you never have to bother with paperwork anymore as everything happens online in an instant. The accounting software automatically processes every document you upload thereto, creates neat business reports, and thanks to bank reconciliation you can always see when you are paid.
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