In the new era of digital communication, fax machines may seem like a relic of the past. However, faxing is still around and used by thousands of people daily to send and receive documents in a fast, reliable, and safe way.
However, there is one problem that all fax machines suffer from. Unlike email, which can be accessed from any computer and smart device, faxes have to be physically picked up from the machine itself, requiring you to be near it almost 24/7 for it to be effective, which is extremely unrealistic.
So, what if you could combine email convenience with a fax machine’s reliability? That’s where forwarding faxes to email comes into play.
Yes, you absolutely can forward faxes to email. This process is a game-changer that combines the best of both worlds – the trustworthiness of a fax and the digital convenience of email. There are two primary methods to achieve this:
Even though both services achieve the same result, nowadays opting for a virtual fax service may be the most convenient option. Firstly, it doesn’t require any physical device for it to work. Secondly, you can send, receive, and forward your faxes from anywhere, at any time. Thirdly, forwarding to email can happen automatically, saving you the manual work and time a physical machine would require.
There are many advantages of forwarding faxes to email. Here are some of the key benefits that make it a smart choice:
Fax forwarding to email is a straightforward process. When a fax is received, it is automatically converted into a digital file (usually PDF) and sent to your email address as an attachment. This file can then be accessed, saved, or printed directly from your email inbox. Here’s a rundown on how it works:
Send a fax following the standard process for your machine.
After receiving a fax, turn on the option for fax forwarding in your compatible machine.
Choose your desired file sharing option available on the forward settings.
Before getting into more details, it’s important to know that traditional fax machines cannot forward fax messages to email addresses. This means that in order to enjoy this added convenience, you’ll need either a business-grade IP fax machine or a multifunction (all-in-one) printer with fax feature.
If you’re looking for a modern fax machine with email forwarding features, here are three popular options:
The sleek and all-in-one fax machine, Xerox VersaLink, allows you to effortlessly and automatically forward faxes to a desired email address. Here’s how to do it:
Open the printer control panel, and press ‘Home’.
Go to the ‘Fax’ setting.
Click the ‘Fax Forwarding’ option.
Canon imageRunner is a user-friendly and modern fax machine that simplifies the process of forwarding fax to email. You just need to follow these steps:
Go to the settings.
Press ‘Forward’.
Choose ‘Common Settings’.
The high-performance HP OfficeJet Pro fax machine offers email forwarding features, making it a breeze to use. Here’s how:
Open a browser.
Type the machine’s IP address into the browser and press ‘Enter’.
Go to ‘Digital Fax’.
What if you don’t have a fax machine with email forwarding capabilities, or simply don’t want to invest in one? The solution is to opt for an online fax service, such as MetroFax, which allows you to do everything that a fax machine does – and even more.
MetroFax is a user-friendly, cost-effective, and reliable solution specifically designed to make your life easier. By prioritizing security and confidentiality, while tending to modern-day requirements, the provider makes sure everything you need is at your fingertips.
Log into your MetroFax MyAccount.
Go to the Message Center.
Select the fax or faxes you’d like to forward.
Log into your MetroFax account.
Select the faxes you want to forward in the Message Center.
Click ‘Forward’ in the toolbar.
Forwarding faxes to email is a turning point approach that combines the reliability of fax with the versatility of email. It’s not just an efficient method, but it’s also secure, environmentally friendly, and an easier way to manage and store documents.
The best way to make the most of this process is to subscribe to an online faxing service, such as MetroFax. With a free trial available, experiencing the future of faxing, seeing how the platform works, and measuring its convenience won’t cost a dollar.
This handy, budget-friendly solution is the perfect way to bridge the gap between traditional faxing and the needs of modern communication. Now, you’re ready to unlock the power of technology – happy faxing!
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