Best Reviews logo
Best Reviews may receive compensation for its content through paid collaborations. See how we sustain our work & review products.
How to Forward Faxes From Fax Machines to Email

How to Forward Faxes From Fax Machines to Email

By Zoltán G. Zoltán G. & Micaela A. Micaela A. Verified by Mary P. Mary P.Last updated: December 4, 2024 (0)
Table of contents

In the new era of digital communication, fax machines may seem like a relic of the past. However, faxing is still around and used by thousands of people daily to send and receive documents in a fast, reliable, and safe way.

However, there is one problem that all fax machines suffer from. Unlike email, which can be accessed from any computer and smart device, faxes have to be physically picked up from the machine itself, requiring you to be near it almost 24/7 for it to be effective, which is extremely unrealistic.

Fax to email

So, what if you could combine email convenience with a fax machine’s reliability? That’s where forwarding faxes to email comes into play.

Can a fax be forwarded to email?

Yes, you absolutely can forward faxes to email. This process is a game-changer that combines the best of both worlds – the trustworthiness of a fax and the digital convenience of email. There are two primary methods to achieve this:

  • Fax machines with email forwarding options: Some modern fax machines are equipped with built-in features for forwarding faxes to email.
  • Virtual fax services: Online fax services such as MetroFax make it incredibly convenient and easy to forward faxes directly to your email inbox.

Even though both services achieve the same result, nowadays opting for a virtual fax service may be the most convenient option. Firstly, it doesn’t require any physical device for it to work. Secondly, you can send, receive, and forward your faxes from anywhere, at any time. Thirdly, forwarding to email can happen automatically, saving you the manual work and time a physical machine would require.

17% discount on MetroFax monthly prices
MetroFax logo
Subscribe to MetroFax's annual plans and save 17% compared to monthly rates.
Save 17% on MetroFax

5 benefits of forwarding faxes to email

There are many advantages of forwarding faxes to email. Here are some of the key benefits that make it a smart choice:

  • Convenience: You can access your faxes from anywhere with an internet connection, eliminating the need to be next to a physical machine.
  • Backup: Email archives serve as a secure backup for your faxed documents, ensuring they’re never lost or misplaced.
  • Document tracking: It’s possible to easily organize and search through your documents.
  • Environmentally friendly: Since you won’t be using paper, forwarding your faxes to email reduces waste by storing digital copies of your documents.
  • Security: Email-to-fax services encrypt your files, adding an extra layer of security to the information you fax.

Fax forwarding to email

Fax forwarding to email is a straightforward process. When a fax is received, it is automatically converted into a digital file (usually PDF) and sent to your email address as an attachment. This file can then be accessed, saved, or printed directly from your email inbox. Here’s a rundown on how it works:

How does fax forwarding to email work?

1

Send a fax following the standard process for your machine.

2

After receiving a fax, turn on the option for fax forwarding in your compatible machine.

3

Choose your desired file sharing option available on the forward settings.

Fax machines with email forwarding options

Before getting into more details, it’s important to know that traditional fax machines cannot forward fax messages to email addresses. This means that in order to enjoy this added convenience, you’ll need either a business-grade IP fax machine or a multifunction (all-in-one) printer with fax feature.

If you’re looking for a modern fax machine with email forwarding features, here are three popular options:

Xerox VersaLink

The sleek and all-in-one fax machine, Xerox VersaLink, allows you to effortlessly and automatically forward faxes to a desired email address. Here’s how to do it:

How to forward faxes from Xerox VersaLink

1

Open the printer control panel, and press ‘Home’.

2

Go to the ‘Fax’ setting.

3

Click the ‘Fax Forwarding’ option.

Canon imageRUNNER

Canon imageRunner is a user-friendly and modern fax machine that simplifies the process of forwarding fax to email. You just need to follow these steps:

How to forward faxes from Canon imageRUNNER

1

Go to the settings.

2

Press ‘Forward’.

3

Choose ‘Common Settings’.

HP OfficeJet Pro

The high-performance HP OfficeJet Pro fax machine offers email forwarding features, making it a breeze to use. Here’s how:

 

How to forward faxes from HP OfficeJet Pro

1

Open a browser.

2

Type the machine’s IP address into the browser and press ‘Enter’.

3

Go to ‘Digital Fax’.

Fax forwarding to email with MetroFax

What if you don’t have a fax machine with email forwarding capabilities, or simply don’t want to invest in one? The solution is to opt for an online fax service, such as MetroFax, which allows you to do everything that a fax machine does – and even more.

MetroFax is a user-friendly, cost-effective, and reliable solution specifically designed to make your life easier. By prioritizing security and confidentiality, while tending to modern-day requirements, the provider makes sure everything you need is at your fingertips.

How to forward a fax via MetroFax

1

Log into your MetroFax MyAccount.

2

Go to the Message Center.

3

Select the fax or faxes you’d like to forward.

How to forward a fax via email

1

Log into your MetroFax account.

2

Select the faxes you want to forward in the Message Center.

3

Click ‘Forward’ in the toolbar.

Unlock the power of modern faxing

Forwarding faxes to email is a turning point approach that combines the reliability of fax with the versatility of email. It’s not just an efficient method, but it’s also secure, environmentally friendly, and an easier way to manage and store documents.

The best way to make the most of this process is to subscribe to an online faxing service, such as MetroFax. With a free trial available, experiencing the future of faxing, seeing how the platform works, and measuring its convenience won’t cost a dollar.

This handy, budget-friendly solution is the perfect way to bridge the gap between traditional faxing and the needs of modern communication. Now, you’re ready to unlock the power of technology – happy faxing!

User feedback

 Leave a reply

Your email address will not be published. Required fields are marked *


Best Reviews

Best Reviews may receive compensation for its content through paid collaborations and/or affiliate links. Learn more about how we sustain our work and review products.

©2012-2025 Best Reviews, a clovio brand – All rights reserved
Privacy policy · Cookie policy · Terms of use · Partnerships · Contact us