Have Your Invoices Paid Faster with Less Costs

There is nothing more frustrating than seeing your business slow down – especially if that reason is the slow process of invoicing. Anything can hinder the successful conclusion of a business, from wrong data entering to unreliable clients, resulting in one thing: money-loss. However, these can be easily avoided if you take our advice and apply at least some of the following suggestions:

Use an online invoicing software, accounting solution

Although we said that not all suggestions are mandatory, this one is: invoicing software or better yet, an online accounting solution with invoicing options, can speed up your business to such an extent you will be surprised how fast your job will be done. You don’t have to hassle with paperwork anymore as everything happens on the internet: invoices are created, sent and paid in the cloud. And if you are using accounting software, you and your accountant can see your cashflow and create reports for taxing purposes as well.

Automate anything you can

The beauty of invoicing/accounting software is that you can create and send invoices, even if you are not even using the solution. What do we mean by that? It’s simple: even by entering a new client or new data to the software, the next time you start typing in said data, your new invoice will be filled out automatically. Furthermore, you can not only copy existing invoices, but you can set up recurring ones as well, which send themselves at a predetermined date of each week/month/year.

Be professional

This is also quite evident, but let us elaborate our words: by professionalism we mean that your invoice must look like an invoice with the name of your company, address and a logo. Also you have to be 100% clear and concise about what you are selling, which means you have to give a simple name to your product and a clear description thereof. In conclusion: your invoice has to be professional and easy to understand.

Be precise

Turn on the automated reminder option

Clients tend to postpone payments, but as invoicing software and accounting solutions can track the status of your invoices, you can always see who is not paying and send them reminders. Be sure that the reminder is not rude, but always tell non-paying clients that interests will be charged if they fail to pay in time.

Allow the online payment option

Although this feature is an extra, the online payment option is a pay-as-you-go service which allows your clients to pay you directly with credit/debit cards and PayPal. This way you are only charged by the invoicing/accounting software provider, you will always pay the same price per transaction and the money lands directly on your bank/PayPal account.